Student Employee Acquisition

Student Employee Action Shot
A student gains work experience.

Student employment opportunities are advertised through the Career Opportunities and Employer Relations (COER) website. Please contact the COER office for information on posting your student employment opportunities.

Please note that students are not eligible to work until the hiring department receives an email verifying that the ePAF has been executed into the system. Students must submit their documents to human resources before this will occur.

More information on:

Steps to hire a new student

  • Before initiating a hire ePAF, check MIS Web Applications to see if the student is currently working.
    • The combined standard hours for all concurrent jobs should not exceed 20 hours.
  • Check Joe'SS to verify that the student is eligible for student title.

Provide the student with the Printable New Student Employee Handout and inform your student hire to complete the following forms:

When submitting the ePAF for a new student hire, make sure to submit their completed forms, listed below:

  • Student Employment Application Form
  • Signed FICA Checklist (completed by hiring department, signed by student)
  • Signed Training Acknowledgment Form

After the ePAF has been submitted by the hiring department, inform your student hire that they will receive an email requiring them to fill out information in myHR.

Once personal information has been added to myHR, the student must submit valid I-9 identification documents and other files detailed in the student steps below.

Steps required for students

Once a student is hired, they will need to visit the hiring department to fill out the following forms:

The department will submit a hire form that will generate an onboarding email. The student will check their email and follow the instructions to complete the onboarding process. If an email is not received, check the spam folder. The email will direct the student to visit myHR (sign in with your university user ID and password) to complete a checklist of four forms: 

  • Personal Information – this step will update personal information in the system.

  • Direct Deposit – have bank account information ready. Please note: first time entries will be accepted. However, if changes need to be made, you will need to visit human resources in 113 Centennial Hall with a voided check or official account documentation to have the information updated manually.

  • Federal and State W-4 – this form determines the amount of taxes that will be withheld from each paycheck. For help with this form, please visit the IRS website.

    International students should not make any changes to this form. You will fill out a paper version of this form at a later date. Please scroll to the bottom of the page and click to sign.

  • I-9 – Missouri S&T participates in E-Verify. This form verifies the identity and employment eligibility of all persons hired to work at Missouri S&T.

After adding the required information in myHR, you need to attend a student hiring workshop to submit I-9 acceptable documents to Human Resources. 

All onboarding documents need to be completed prior to attending the workshop. The required I-9 documents can be presented in 113 Centennial Hall during one of the following times:

between 9:00 AM - 11:00 AM or 1:00 PM - 3:00 PM

International students must fill out the Foreign Visitor Tax Assessment Intake Form and present a social security card. If the student does not have a social security card, they will need to visit the Social Security office located at:

1813 E 10th St.
Rolla, MO 65401

Students do not have to wait until they recieve their social security card to present documents to HR. However, when the social security card arrives in the mail, it will need to be submitted to human resources to complete the process. 

When the onboarding process is complete, the department will receive an email notifying them that the student is authorized to work. Please note that this process could take three to five business days to complete. 

Students are not authorized to work until these steps have been completed.

Student wages

Wages are to be paid for services rendered on an hourly basis from salary and wage accounts. The total hours worked for one week should not exceed 20 hours per student. Additional hours are allowed with the advisor's written approval.

During the summer semester, as well as winter break and spring break, a student can work up to 40 hours per week. See the last paragraph of HR 101 Employee Status for more information.

Student Assistants



Level I- Work which requires a limited degree of training or skills.



Level II - Work which requires considerable proficiency in a specialized skill or specialized experience.



Level III - Work which requires a high degree of skills or specialized experience.



Level IV - Entry level work in professional areas where a bachelor's degree is required.



Level V - Advanced level work in a professional area requiring advanced capabilities or experience beyond a baccalaureate degree.