Student Employee Recruitment

Steps Required for Department

  • Before initiating a hire ePAF, check MIS Web Applications to see if the student is currently working.
    • The combined standard hours for all concurrent jobs should not exceed 20 hours.
  • Check Joe'SS to verify that the student is eligible for student title.

Provide the student with the Student Employee Registration handout and inform your student hire to complete the following forms:

When submitting the ePAF for a new student hire, make sure to submit their completed forms, listed below:

  • Student Employment Application Form
  • Signed Training Acknowledgment Form

After the ePAF has been submitted by the hiring department, inform your student hire that they will receive an email requiring them to fill out information in myHR.

Once personal information has been added to myHR, the student must submit valid I-9 identification documents and other files detailed in the student steps below.

Steps required for students

Once a student is hired, they will need to visit the hiring department to fill out the following forms:

Student Employment Application
Training Acknowledgement Form

The department will submit a hire form that will generate an onboarding email. The student will check their email and follow the instructions to complete the onboarding process. If an email is not received, check the spam folder. The email will direct the student to visit myHR (sign in with your university user ID and password) to complete a checklist of four forms:

Personal Information – this step will update personal information in the system.

Direct Deposit – have bank account information ready. Please note: first time entries will be accepted. However, if changes need to be made, you will need to visit Human Resources in 113 Centennial Hall to have the information updated manually.

This is NOT your debit card number or the account information on your deposit slip.

Federal and State W-4– this form determines the amount of federal and state taxes that will be withheld from each paycheck.

For help with this form go to:

International students will need to just sign and submit this form. They will be directed to manually fill out the form at a later date.

I-9 – Missouri S&T participates in E-Verify. This form verifies the identity and employment eligibility of all persons hired to work at Missouri S&T.

International Students - After submission of your onboarding documents, you will receive an email from the University’s Nonresident Tax Office (, located on the Columbia campus. They will request info necessary to determine your tax status and any available tax benefits.

All onboarding documents need to be completed prior to attending Student Employee Registration

After adding the required information in myHR, students will need to present their Acceptable I-9 Documents to Human Resources during Student Employee Registration.

The required I-9 documents can be presented during Student Employee Registration, Monday through Friday, in 113 Centennial Hall during one of the following times:
9am - 9:30am
12:00-12:30pm (Fall Semester Only)
3:00pm - 3:30pm

International students will need to bring:
a. Passport/Visa
b. Printed I-94*
c. I-20 or DS2019
d. Social Security Card**                                

* For I-94 printouts, visit:

** If you do not have your social security card, you will need to visit the International Affairs office. They will provide a letter stating you will be working on campus.  You will present the letter along with the other required documentation to the Social Security Office. The list of required documents can be found at:

Students do not have to wait until they recieve their social security card to present documents to Human Resources. However, when the social security card arrives in the mail, it will need to be presented to Human Resources to complete the process.

Once the hiring process is complete, the department will receive an email notifying them that the student is authorized to work. Please note that after I-9 supporting documents are presented to Human Resources, the hiring process could take up to two business days to complete.

Students are not authorized to work until these steps have been completed.

  • Student Hours
  • Student Wages
  • Student Employee Registration

Student Hours

The total hours worked for one week should not exceed 20 hours per student. Additional hours are allowed with the advisor's written approval. 

During the summer semester, as well as winter break and spring break, a student can work up to 40 hours per week. See the last paragraph of HR 101 Employee Status for more information.

Student Wages

Graduate Stipend 2018-2019

Wages are to be paid for services rendered on an hourly basis from salary and wage accounts.

Student Assistants Minimum Maximum
Level I - Work requires a limited degree of training or skills (i.e. basic organizational or technical skills, performing routine or repetitive tasks, may use office or other equipment that does not require specialized training, etc.) Necessary skills may be acquired through a high school diploma or equivalent or on-the-job training. Requires direct supervision. $8.60 $9.50
Level II - Work requires considerable proficiency in a specialized skill or specialized experience. Duties are less routine and may vary, and may require a moderate degree of judgment and decision-making. May mentor other student employees. Necessary competencies may be acquired through special training, education, or previous work experience or knowledge. Work is performed under general supervision. $9.50 $10.50
Level III - Work requires a high degree of skills or specialized experience. Duties are more complex and require some independent judgment and decision-making. Requires specific skills acquired through previous work experience and/or completion of related upper-level coursework. May lead or coordinate activities of other student employee. $10.50 $12.50
Level IV - Entry level work in professional areas where a bachelor's degree or equivalent is required. Duties and responsibilities must be equivalent to a professional level position, with a high degree of judgement and decision-making involved.  Previous work experience and/or training may be required. $12.50 $14.50
Level V - Advanced level work in a professional area requiring advanced capabilities or experience beyond a baccalaureate degree. $14.50 $16.50

Student Employee Registration

Students are able to attend the Registration during the following days/times:

Monday - Friday

12:00-12:30pm (Fall Semester Only)


Student Employee Registration