Student Employee Registration

Please see the steps below that all new hires, who have never previously worked on campus, and rehired former employees must complete to gain access to their time sheets and begin working. These steps need to be completed in the order they are listed. You are not eligible to work until the hiring department receives an email verifying that the necessary paperwork has been executed in the HR PeopleSoft system. You must attend Student Employee Registration (step 3) before this will occur.

Step 1: Apply For a Job

Missouri S&T has an array of on-campus jobs available to students. All student job listings are managed by career opportunity and employer relations. Once you are hired, you will need to visit the hiring department to fill out the following forms:

 

Step 2: Complete Preboarding Documents

The department will submit a hire form that will generate a preboarding email. Check your email and follow the instructions to complete the preboarding process. If an email is not received, check the spam folder. The email will direct you to visit myHR (sign in with your university user ID and password) to complete a checklist of five forms:

  • Acknowledgement – this step will allow you to complete the Personal Data form.
  • Personal Data– this step will update personal information in the system.
  • Direct Deposit – have bank account information ready. This is NOT your debit card number or the account information on your deposit slip.
  • I-9 Section 1 – Missouri S&T participates in E-Verify. This form verifies the identity and employment eligibility of all persons hired to work at Missouri S&T.
  • W-4 – this form determines the amount of federal and state taxes that will be withheld from each paycheck. For help with this form go to the IRS Withholding Calculator. International students will need to just sign and submit this form. They will be directed to manually fill out the form at a later date.*

*International Students - After submission of your preboarding documents, you will receive an email from the University’s Nonresident Tax Office (muhrsnrataxoffice@missouri.edu), located on the Columbia campus. They will request info necessary to determine your tax status and any available tax benefits.

Step 3: Submit I-9 Identification Documents at Student Employee Registration

All preboarding documents need to be completed prior to attending Student Employee Registration

After adding the required information in myHR, you will need to present your Acceptable I-9 Documents to Human Resources by  scheduling an appointment. The documents submitted must be in date, valid, and original documents.

International students will need to bring:

  1. Passport/Visa
  2. Printed I-94 - For I-94 printouts, visit: https://i94.cbp.dhs.gov/I94/#/recent-search
  3. I-20 or DS2019
  4. Social Security Card - If you do not have your social security card, you will need to visit the International Affairs office. They will provide a letter stating you will be working on campus.  You will present the letter along with the other required documentation to the Social Security Office. The list of required documents can be found at: Learn what documents you will need to get a Social Security Card | SSA

You may present the social security card receipt to Human Resources until you receive your social security card in the mail. When the social security card arrives, it will need to be presented to Human Resources to complete the hiring process.

Step 4: Await HR Approval

Once the hiring process is complete, the department will receive an automated email notifying them that you are authorized to work. Please note that after I-9 supporting documents are presented to Human Resources, the hiring process could take three to five business days to complete. You will then have full access to myHR. Percipio access will be available 24 hours after that.

You are not authorized to work until these steps have been completed.

Step 5: Complete Compliance Training

To access training, sign into Percipio and select the "Launch Compliance Training" button under the "My Assignments" header. You may launch required training directly from the compliance page.