Compensation

Compensation GUIDELINES

These guidelines provide information to assist Human Resources and university leaders in setting and administering employee compensation. Nothing in these guidelines confers to any individual or employee any right, either express or implied, to employment with the university, to remain in the university’s employment, or to any specific base pay, benefits or compensation. The procedures, practices, policies and other matters described herein may be modified or discontinued from time to time, at the discretion of the university.

Administration Guidelines

Under the Fair Labor Standards Act (FLSA) a non-exempt employee must be paid for all hours the employee is “suffered or permitted to work.” The document below addresses under what circumstances time spent traveling is considered compensable (i.e., the time is counted as hours worked).

Travel: Determining Compensable Time for Non-Exempt Employees

Job Code Detail (Descriptions)

 See here.

Job Code Search - Legacy App

See here.

pay matrices

Downloadable copy: 2017/2018 GGS Base Pay Structure

To view all pay matrices for UM System, please visit: Total Rewards, Compensation

Guidelines for Processing an extra comp Request

The following guidelines will help you process a request for extra compensation when deemed appropriate according to the University of Missouri System's Collected Rule 360.010 Extra Compensation and HR Policy 214.

If the request totals $1,000 or more the department will need to complete a Recommendation for Extra Compensation form.

Academic employees: 
  • The department chair needs to sign the Recommendation for Extra Compensation form and forward the form to the appropriate dean.

  • After the dean approves the appointment, it is returned to the department.
    Note: If the work is being performed for a department other than the employee's home department, the funding department AND the home departments/campus should approve the request.

  • The employee's department will then complete an Additional Pay form. This needs to be signed and sent with the attached/approved request for extra compensation form to human resources for data entry (the required approvals must be attached to the request for extra compensation form).
Staff employees:
  • The employee's department chair/director needs to approve and sign the Request for Extra Compensation form and forward the request to their dean/vice chancellor.

  • Upon approving the recommendation for extra compensation, the dean or vice chancellor needs to send the form to human resources for approval.

  • After human resources has approved the request, the form will be returned to the department.
    Note: If the work is being performed for a department other than the employee's home department, the funding department AND the home departments/campus should approve the request.

  • The employee's department will then complete an Additional Pay form. This needs to be signed and sent with the attached/approved request for extra compensation form to human resources for data entry (the required approvals must be attached to the Request for Extra Compensation form).
Academic summer session appointments:

Academic summer session appointments DO NOT require the request for extra compensation form to be completed for any amount.

The department should complete the additional pay form and send it to the department chair and dean for signatures, and then to human resources for entry. Include information about the appointment in the comments section and attach supporting documentation/information as necessary.

Extra compensation appointments less than $1,000:

For Extra Compensation appointments that amount to less than $1,000, the request for extra compensation form is NOT required. The department should complete the additional pay form and send it to the department chair/director and dean/vice chancellor, and then to human resources for approval and entry. Include information about the appointment in the comments section and attach supporting documentation/information as necessary.

Required forms:

Recommendation for Extra Compensation form

Additional Pay Form

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