Position classification is a system for objectively defining and evaluating job duties, responsibilities, and level of work performed to align the position within the University’s job structure including the salary structure grade and band, job title, minimum requirements and exemption status under the FLSA.

A position classification review should take place when a new position is being created.  A position classification review may also be necessary when there has been a significant change in the current position, such as the nature and/or level of work performed.

The process for collecting information on the factors to evaluate a job is through the Position Classification Questionnaire (PCQ).  The information gathered in this form is used when classifying a new position or evaluating existing positions for proper classification.

PLEASE NOTE:

• Before a reclassification for a position with an incumbent can be requested, the incumbent must have been performing the duties of the proposed title for at least 6 months. If they have not, a new position will need to be created and posted on the Careers site for a minimum of 5 (five) business days.
• Additionally, if the proposed title is two (2) or more pay grades above the current position, a new position will need to be requested using the ePCQ and this new position will need to be posted on the Careers site for a minimum of 5 (five) business days.
• A position classification review of an existing position should not occur if one has already been completed within the last 6 months.
• A supervisor cannot promise or guarantee the results of reclassification. There are layers of review to ensure consistency through the University of Missouri related to job titles.  A supervisor can commit to pursuing a reclassification, but ultimately the work being performed dictates the results.
• The reclassification process is designed to adjust for growth of responsibility and scope of duties over time. They should be pursued when the duties have changed significantly and may warrant a new title.

An ePCQ is initiated by the department requesting the classification assignment.  Once the ePCQ is submitted, it will move through a review and approval process including the fiscal manager, department reviewer(s) and campus HR.  If requesting a new position or reclassification of an exempt title, the UM Compensation Team will also be a part of this process.

Please refer to the ePCQ Training and Reference Guide for detailed instructions on initiating, completing and submitting this form.

Before you begin, make sure you have:

• Current organization chart prepared
• Most recent job description or PCQ document
• New job description or working document
• Preapproval to proceed from the division or fiscal leader 

To begin, log into PeopleSoft – HRPRD (https://hrprd.umsystem.edu).  Navigate to Processing & Administration OR Manager Self-Service and choose:

There are up to seven (7) sections in the form.  Please complete each field with as much detail as possible.

Position classifications will be processed in the order they are received.  This process can take a few days to several weeks depending on the type of position and any changes that may need to be made during the evaluation period.

Once a final determination regarding the classification has been made, Human Resources will send an email notification to the initiator, supervisor of the position (if not the initiator), HR Partner and Recruit Team (if the ePCQ is for a new position or reclassification of a vacant position that will need to be posted).

Please reach out to your HR Partner with any questions about this process.